top of page
Adaptive Wellness circular logo with stylized leaves, flowing water, moon, and plant elements in green, blue, and gold tones.

HIPAA & Health Information Privacy Policy

Last updated: February 18, 2026

 

Adaptive Wellness is committed to protecting the privacy and security of your personal health information. We follow the requirements of the Health Insurance Portability and Accountability Act (HIPAA) and applicable state and federal privacy laws.
 

This page summarizes how we protect your information. A complete Notice of Privacy Practices is available upon request.

Our Commitment to Your Privacy

We are legally required to:

  • Safeguard your medical information

  • Provide you with this notice of our privacy practices

  • Follow the terms of our Notice of Privacy Practices

  • Notify you if a breach of your unsecured health information occurs

 

We take these responsibilities seriously and use professional, secure systems to manage your records.

How We Use and Share Your Information

We may use and share your health information for purposes related to your care, including:

Treatment

To provide, coordinate, and manage your healthcare.

​

Payment

To process payments for services (when applicable).

​

Healthcare Operations

For practice management, quality improvement, and administrative activities.

​

We may also share information when required by law, including for:

  • Public health reporting

  • Abuse or neglect reporting

  • Legal proceedings

  • Law enforcement purposes

  • Health oversight activities

​

We will not use or share your information for marketing purposes without your written authorization.

Other Permitted Uses

Your Rights

You have the right to:

  • Access and obtain a copy of your medical records

  • Request corrections to your records

  • Request limits on how your information is used or shared

  • Request confidential communications

  • Receive a list of certain disclosures

  • Obtain a paper copy of our full Notice of Privacy Practices

  • File a complaint if you believe your privacy rights have been violated

​

You will not be penalized for filing a complaint.

​

How We Protect Your Information

We use HIPAA-compliant electronic health record systems, secure communication tools, and administrative safeguards to protect your information.

​

Access to your records is limited to authorized personnel and trusted service providers who are required to protect your privacy.

Electronic Communication

Email, text messaging, and online portals may be used for convenience. While we take reasonable steps to protect electronic communications, no system is completely risk-free.

​

If you prefer not to receive information electronically, please let us know.

​

For urgent medical issues, please call 911.

Business Associates

We work with trusted service providers (such as electronic health record systems, billing platforms, and laboratories) who help us operate our practice.

These partners are required by law and contract to protect your health information.

Changes to This Policy

We may update this policy from time to time. Updates will be posted on our website and will apply to all protected health information we maintain.

Full Notice of Privacy Practices

This website summary does not replace our complete Notice of Privacy Practices.

You may request a full copy at any time by contacting our office.

Questions or Concerns

If you have questions about this policy or your privacy rights, please contact:

Adaptive Wellness LLC

You may also file a complaint with the U.S. Department of Health and Human Services:

Office for Civil Rights
www.hhs.gov/ocr/privacy/hipaa/complaints

bottom of page